Background Checks; Forms; Homecare and Personal Support Workers; Licensing; Provider Time Capture; Provider Tools and Resources; Receiving Encrypted Email from ODHS; Volunteering; About the Agency. Clearances & Licensing - Department of Human Services If an SI is out of the U.S. when fingerprinting is required, a hard card with rolled fingerprints may be necessary. The Background Check Unit (BCU) provides background check services and support to all Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) divisions for employment purposes, for those who provide services or seek to provide services as a contractor, subcontractor, vendor or volunteer, or are employed by qualified entities that provide care and are licensed, certified, registered or otherwise regulated by ODHS or OHA. The BCU requests the Subscribe to receive email Background Checkupdates, Oregon Department of Human Services Rules and Policies page, Oregon Criminal History and Abuse Records Data System (ORCHARDS), Subscribe to receive email Background Checkupdates. Use of ORCHARDS is only available for individuals subject to BCUs statutes and administrative rules (see Policies and Rules) or for organizations or businesses under the Clearinghouse (see Clearinghouse)., Note for all users submitting background check requests into ORCHARDS. State of Oregon: CHC - Background Checks The term also includes employees and volunteers of ODHS and OHA and many persons or employees of organizations contracting with these agencies. Box 14850, Salem, OR 97309-0850, fax to 503-378-5953 or email DPU.childcarebilling@dhsoha.state.or.us (PDF only). State of Oregon: CHC - Training and Other Tools Monthly Invoicing from FieldPrint flyer(pdf), Clearinghouse Monthly Invoicing fromFieldPrint flyer (pdf), Request for Fingerprint Transmission through LEA form(pdf), Clearinghouse Request for Fingerprint Transmission through LEAform(pdf). It must be paid with a credit card at the time the SIschedules the appointment. Questions?If you have questions about any of the rules, contact us by email atbcu.info@odhsoha.oregon.govor by phone at 503-378-5470 (toll free at 888-272-5545)., Criminal Records Check RulesOAR125-007-0200 through 125-007-0330Effective 1/4/2016 (permanent rules), Criminal Records Checks for the Department of Human ServicesOAR 407-007-0000 through 0100 Apply online OR print, complete and mail application. State of Oregon: CHC - Background Checks and Portability 12. State of Oregon: CHC - Fingerprinting Oregon law requires a Background Check on all transfers, including gun show purchases/exchanges and transfers between private citizens. These rules cover criminal records checks on OHA employees, volunteers under the direction and control of OHA, and certain contractors, incorporating the ODHS rules by proxy. When you hover over the "Help" option a drop down menu will appear. These rules cover criminal records checks on OHA providers incorporating the ODHS rules by proxy, with specific rules for OHA hearing rights. ORCHARDS was developed on behalf of the Centers for Medicare and Medicaid Services for the National Background Check Program(NBCP). Applicant Disclosure andInformation to provide to the SI, Pre-employment, Identity andApplicant Consent Details, Completing the Hiring Process on the Determination Available Tab, Background Check Expirations and Rechecks, Applicant Authorization and Disclosure Questions. The Background Check Unit (BCU) provides background check services and support to all Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) divisions for employment purposes, for those who provide services or seek to provide services as a contractor, subcontractor, vendor or volunteer, or are employed by qualified entities that provide care and are licensed, certified . OAR 125-007- 0200 to 407-007-0230 Department of Administrative Services administrative rules governing criminal records checks. Was this page helpful? Contact DPU for questions at 1-800-699-9074 ( toll-free ) or 503-378-5500 ( Salem area Complete the Central Background Registry (CBR) application to start the process for background checks. In order to stay up to date on QED requirements and rule changes, Please note this is a 2 Page Form. The administrative rules define a person who must be checked as a "subject individual." Below is alist of all currently available training videos. Subject individual includes people who work, volunteer and, in some cases, live in a location where services are provided to children, seniors, and people with disabilities or mental illness. Login BCU will notifystakeholders when there is amoratorium on hard cards with rolled fingerprints. However, at this time BCU is able to accept hardcards with rolled fingerprints. The background check is done by the There are two ways to enroll in the Central Background Registry. Certain criteria to be weighed for potentially disqualifying abuse; what can be challenged in contested case hearing. Records Division | Portland.gov Login For additional information about the BCU Clearinghouse, contact bcu.clearinghouse @odhsoha.oregon.gov . Criminal History Check. Some SIs go to law enforcement agencies (LEAs) to get their fingerprints transmitted directly to Oregon State Police. These businesses range from fulltime fingerprint technicians to packaging and shipping businesses that do fingerprinting as a side business. The foundational software of ORCHARDS is currently in use in 27 states and U.S. territories participating in the NBCP. The state of emergency ended April 1, 2022. Authorizing statute for Department of Administrative Services to implement rules on criminal records check processes in Oregon. Faxed subpoenas will not be accepted. Since March 2020, most Qualified Entities(QE) andproviders have been varianced, suspending the need for fingerprinting. OregonDepartment of Human Services Background Check Unit PO Box 14870 There is a separate portability group just of in-home care agencies that have a Medicaid contract to provide services to ODHS clients. / Arabic | For providers subject to a background check through BCU, see OAR 407-007-0250(10). The Background Check Unit (BCU) provides background check services and support to all Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) divisions for employment purposes, for those who provide services or seek to provide services as a contractor, subcontractor, vendor or volunteer, or are employed by qualified entities that provide care and are licensed, certified . You may have to repay payments you have already received. Any criminal convictions occurring subsequent to the initial background Oregon Criminal History Check Consent Form - Criminal Background | US All other contractors are not subject to these rules. The current Oregon contract with FieldPrint does not include any out-of-country services. These rules cover criminal records checks and abuse checks for individuals and facilities licensed, certified or regulated by ODHS for positions such as home care workers, long-term care facility volunteers and staff, adult foster home providers and caregivers, and staff and volunteers of private licensed child caring agencies. What workers and businesses should know about the Oregon DHS background In this group, if an SI is approved to work for one in-home care agency, they will be immediately hirable for another in-home care agency. The disclosure of your Social Security number (SSN) is optional. Oregon Criminal History and Abuse Records Data System (ORCHARDS), ORS Chapter 163: Offenses Against Persons, ORS Chapter 164: Offenses Against Property, ORS Chapter 165: Offenses Involving Fraud or Deception, ORS Chapter 166: Offenses Against Public Order; Firearms and Other Weapons; Racketeering, ORS Chapter 167: Offenses Against General Welfare and Animals, ORS 475: Controlled Substances; Illegal Drug Cleanup; Miscellaneous, The Background Check Unit runs all background checks through. Subscribe to receive email Background Checkupdates, Oregon Department of Human Services Rules and Policies page, Oregon Criminal History and Abuse Records Data System (ORCHARDS), Subscribe to receive email Background Checkupdates. The Oregon Criminal History and Abuse Records Data System (ORCHARDS) provides a portal for submitting background checks and receiving fitness determination results. The training materials are available by contacting the BCU training coordinator at (503) 378-5470 or toll-free at (888) 272-5545. information in it, the subject individual must contact the Oregon State Police, 503-378-3070, extension 330 (for Oregon criminal history); or local courts or the Federal Bureau of Investigation, 304-625-3878 (for national criminal history). Oregon Secretary of State Administrative Rules , If you need support or have questions, concerns or feedback, please email theLTCR Coordinator Still, some of the most common criteria that are included in a report might have: Employment history - professional credentials and experience. . FieldPrint has subcontracted with local businesses (called FieldPrint vendors) to do the fingerprinting. An official website of the State of Oregon About background checks To be eligible for payment from the Oregon Department of Human Services ( ODHS ), all providers and others in the household or facility who will have access to children in care must pass a background check. Clearinghouse criminal records checkswaiver of fees on certain checks. 2/1/2023-BCU has updated the following pages: The Oregon Criminal History and Abuse Records Data System (ORCHARDS) provides a portal for submitting background checks and receiving fitness determination results. State Sex Offender Registry (RISOR) National Sex Offender Registry (NSOR) To provide the SI privacy and time to enter the authorization and any disclosures, as well as to remove any liability from you in seeing the SIs disclosures, the SI has special access to ORCHARDS. State of Oregon: CHC - Rules and Policies Governing Background Checks / Russian | The Background Check Unit (BCU) provides background check services and support to all Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) divisions for employment purposes, for those who provide services or seek to provide services as a contractor, subcontractor, vendor or volunteer, or are employed by qualified entities that provide care and are licensed, certified, registered or otherwise regulated by ODHS or OHA. To request a hearing, please use the form below. Records of births and deaths from 1903 to 1984 are available at the Oregon State Archives. Address your subpoena to: Portland Police Bureau Custodian of Records 1111 SW 2nd Avenue, Room 1126 Portland, Oregon 97204 Or if emailing, publicrecords-ppb@police.portlandoregon.gov Soomaali / Somali | background check. 18years old or older: Anyone who needs a background check must be listed on the Oregon's Department of Administrative Services has contracted with them to provide services all state agencies, including ODHS and OHA. Scroll down and click on the form that you want to review and print. FieldPrint, Inc. is an international corporation based on the east coast. Authorizing statute allowing certain agencies to run fingerprint based criminal records checks. training from the Department of Human Services Background Check Unit (BCU) for background checks: the QED is usually your contact for doing this background check. Ting Vit / Vietnamese. State of Oregon: Developmental Disabilities Provider and Partner A background check in Oregon can be as straightforward or as in-depth as you'd like it to be. bcu.info@odhsoha.oregon.gov and indicate that you would like the current training materials. Please note:Links to rules on this page go to the Secretary of State website or to official Secretary of State documents. About ODHS; Budget; Business Services; Careers; Data; Emergency Management; Equity and Multicultural Services; Forms; Foster Care Ombuds; Governor's . PDF Office of Inspector General The training materials are available by contacting the BCU training coordinator at (503) 378-5470 or toll-free at (888) 272-5545. The Background Check Unit (BCU) will start a new database and processing system for abuse and criminal records checks Friday, July 31, 2020. See in particular OAR 943-007-0000(1), 943-007-0000(3), and 943-007-0501. bcu.info@odhsoha.oregon.gov.. ORCHARDS is more secure and easier to use than our previous system, CRIMS, and provides more options to the users and subject individuals. Oregon Background Check Death records: The Oregon State Hospital keeps a directory of about 3500 unclaimed cremated remains of people who passed on in Mid-Columbia Hospital, Oregon Tuberculosis Hospital, Oregon State Hospital, Fairview Training Centre, Oregon State Penitentiary, and Dammasch State Hospital between 1914 and 1970s. Employment not allowed for certain subject individuals with certain abuse substantiations. It is up to your agency whether the agency or the SI pays this cost. An individual maintains placement on the registry by having rechecks for a defined period of time, for example, every two years. ORCHARDSusers in the ORCHARDS Help Section. PDF SHARED SERVICES Background Check Unit Background Check Request You can complete your authorization and any disclosures for the background check on a computer or other device (table or smart phone). Name and mailing address of subject individual: 2. . ORS 443.004 impacting the criminal records check process. Background checks are required for all of the following people who are Login Online Application To apply online, you must meet the following criteria: You must be the individual applying for enrollment. State(s) Number of States ; FBI and Statewide for All Individuals DE, DC, FL, ID, IL, MI, MS, NV, NY, OK, UT ; 11 : . See this, These rules cover abuse checks on ODHS and OHA employees and volunteers. Chapter 181A and Chapter 443. Authorizing statute for Oregon Department of Human Services and Oregon Health Authority to conduct criminal records checks on subject individuals. If you are a subject individual and you received a notice that your background check resulted in "Denied" or "Restricted Approval," the notice . State of Oregon: CHC - Oregon Criminal History and Abuse Records Data The Clearinghouse has moved from the Oregon State Police to the BCU. State of Oregon: CHC - Background Checks 11. These rules cover criminal records checks on ODHS employees, volunteers under the direction and control of ODHS, and certain contractors. BCU rules have been updated to adhere to the DAS rules while maintaining the specific needs for ODHS|OHA employees, contractors, and volunteers, and for ODHS|OHA providers and qualified entities. You may request a copy of the national FBI report from the Background Check Unit. We have made many fixes and improvements to the system since then. Effective 7/2/2018, BCU has updated language regarding the incorporation of ODHS background check rules; changes also include updates to the appeal process for adverse outcomes. Background Check Unit Confidential Information Hearing Request for Abuse and Criminal Records Checks with Adverse Outcomes 1. / Traditional Chinese | Order Your Record from Government Criminal Record Databases Many local, county, and federal databases are accessible to the public. ORS 443.004 has the following impacts: For Department of Human Services, Aging and People with Disabilities programs and the Developmental Disabilities programs: The length of ineligibility based on a conviction depends on the age of the vulnerable individuals being served. You may also e-mail bcu.info@odhsoha.oregon.gov and indicate that you would like the current training materials. The Background Check Unit (BCU) will start a new database and processing system for abuse and criminal records checks Friday, July 31, 2020. The Background Check Unit (BCU) will start a new database and processing system for abuse and criminal records checks Friday, July 31, 2020. 2/1/2023-BCU has updated the following pages: The Oregon Criminal History and Abuse Records Data System (ORCHARDS) provides a portal for submitting background checks and receiving fitness determination results. The citations for the Oregon statutes which govern criminal records checks are in In addition, information may be obtained through the Driver and Motor Vehicle Services Division (DMV), court records, and other states' data systems. Contact Public Records at 503-823-0756 to see if service can be completed via email or U.S. mail. Type or print your complete name. PDF Children, Adults and Families - dhs.state.or.us Effective 7/31/2017, you need to change your password every 60 days. Criminal records checks are conducted through the State of Oregon Law Enforcement Data System (LEDS) and, if necessary, through the Federal Bureau of Investigation (FBI). 11/02/2022 - BCU has published new ORCHARDS videos. The background checks policy directs that criminal records checks and abuse checks be done in accordance with the administrative rules. The information in the letter is unique for each SI and background check. If you don't list everyone who is required, your application will be failed. PDF Click here to link to instructions All positions in DHS require a Background Checks for Child Care Providers - State of Oregon After receiving an approval for a background check through the Background Check Unit (BCU), some subject individuals ( SIs) have Portability. If fingerprints were conducted outside of RI, a state criminal BCI is needed.) Background check registry for certain ODHS|OHA subject individuals . (See update in SB 280 link at top of this page). These rules implement ORS 443-006, augmenting BCUs Oregon Criminal History and Abuse Records Data System (ORCHARDS) to include a searchable online registry of individuals with completed background checks who work or seek to work as homecare workers, or eligible to work in certain facilities. Hearing request form. Here are someexamples of how to get an email address: Also, please review the following videos to learn about our ORCHARDS background check system. Directions on how to schedule an appointment with a FieldPrint vendor are included in a letter available in ORCHARDS after a background check application has been initiated by the qualified entity designee at your agency and the SI has completed the authorization and disclosure for the background check. Fingerprints may be required as part of the check. Background Check Online Service Oregon Apr 2023 (a) An Oregon criminal records check where criminal offender information is obtained from Oregon State Police (OSP) using LEDS. Adult foster homes licensed in Oregon for: Seniors and individuals with physical disabilities through ODHS Aging and People with Disabilities, Adults with developmental disabilities through ODHS Intellectual and Developmental Disabilities Services, Adults with behavioral health disorders through OHA Health Services Division, Behavioral Services, Homecare workers and personal support workers for seniors, developmental disabilities clients, and behavioralhealth clients, All DD adult and child facilities, organizations and providers (with the exception of employees and volunteers at community DD programs and DD brokerages). The new system, called the Oregon Criminal History and Abuse Records Data System (ORCHARDS) replaces the Criminal Records Information Management System (CRIMS), which has been in use since October 2011. Table 1: HHA Background Check Requirements by State . The new system, called the Oregon Criminal History and Abuse Records Data System (ORCHARDS) replaces the Criminal Records Information Management System (CRIMS), which has been in use since October 2011. recordsfinderhj PDF Child Care Provider Listing (DHS 7494) Oregon Department of Human Services Background Check Unit PO Box 14870 Salem OR 97309-5066 bcu.info@odhsoha.oregon.gov Phone: 503-378-5470 Phone: 888-272-5545 TTY: 503-373-7800 General BCU information and CRIMS: bcu.info@odhsoha.oregon.gov Qualified entity designee (QED) training and information: bcu.qed@odhsoha.oregon.gov If BCU approves a subject individuals background check and the subject individual has Portability, the individual may be hired by a facility or work as a homecare worker without a new background check. The administrative rules require that most staff and provider contacts who process background check information must successfully complete training to become a Qualified Entity Designee (QED). See this, In collaboration with Child Welfare Licensing, the Office of Continuous Improvement and child caring agency stakeholders, BCU is presenting these. PDF Background Check Request (301QED) 11/12 Updates and current news regarding ORCHARDS areavailable to users on its Home page after logging in. Pursuant to ORS 181A.215, the Oregon Department of Administrative Services implemented statewide administrative rules on January 4, 2016. When fingerprints are needed Subject individuals (SIs) may be required to have a fingerprint-based check as part of the Background Check Unit (BCU) criminal records check.More information is available about when fingerprints are needed: For employees, volunteers and contractors, see OAR 407-007-0030(9). Court cases, arrests, or convictions - confirm if any criminal history. State of Oregon: Business Services - Business Services With Portability, the SI may be hired or placed immediately after a qualified entity designee (QED) enters a background check application into, Nursing facilities and skilled nursing facilities, Assisted living facilities and residential care facilities. Staff and others will use ORCHARDS for background checks starting Friday, July 31, 2020. The Background Check Unit (BCU) announced the implementation of the Oregon Criminal History and Abuse Records Data System (ORCHARDS)on 7/31/2020. training from the Department of Human Services Background Check Unit (BCU) for background checks: the QED is usually your contact for doing this background check. child abuse checks: A worker who has lived out of state in the last two years must use the Department of Aging code. Details regarding the crimes list are available in an APD/DD flyer . All positions in DHS require a Criminal Background Check and an Abuse/Neglect Check. State of Oregon: CHC - Background Check Unit Contacts See further information on For subject individuals and other providers licensed, certified or otherwise regulated by the Oregon Department of Human Services or the Oregon Health Authority, there ARE 5-year, 10-year, and permanent review conviction tiers; convictions are considered potentially disqualifying according to when they occurred in relation to the date the background check was submitted to BCU. Mail to the Direct Pay Unit at P.O. . Fingerprints may be required. The Fair Credit Reporting Act (FCRA) is a federal regulation that Oregon employers must follow when running employment background checks. BCU is currently reviewing these rules for any needed grammar or language corrections.. eSubscribe to the Background Check website. Espaol / Spanish | OAR 257-010-0010 to 257-010-0025 Oregon State Police, Oregon Criminal Offender Information System . Subject individuals (SIs) may be required to have a fingerprint-based check as part of the Background Check Unit (BCU) criminal records check. For employees, volunteers and contractors, see, For providers subject to a background check through BCU, see. Public funds for employment not allowed for subject individuals with certain convictions. The associated procedures provide more detail on the process for ODHS|OHA employees, volunteers, contractors and institution applicants. Children, Adults and Families Policy Title: Criminal History Checks for System of Care Contractors - OAR Policy Number: III-D.1.1.2 413-330-0085 thru 0098 Effective Date: 06-01-2004 Approved By: on file Date Approved: Reference(s): Child Care Provider Listing form. A Qualified Entity Designee (QED) is needed in order to submit a criminal history check into ORCHARDS (Oregon Criminal History & Abuse Records Database System, formerly CRIMs). Oregon Secretary of State Administrative Rules Frequently asked questions about the background checkand fingerprinting process are available for SIs in multiple languages. BCU is currently reviewing these rules for any needed grammar or language corrections.
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